Business Process Transformation (BPT) is the act of completely changing the business process activities to meet a definite business goal. This process of changing requires a thorough examination of all the steps required to achieve the goal, remove unnecessary and redundant steps and automate as many processes as possible to achieve the desired goal with greater efficiency.
In the early days when businesses wanted to choose automation as a means to achieve greater productivity, they had to invest millions of dollars in complex ERP and CRM systems. These systems required complex licensing and infrastructure requirements and would often take years to roll out.
The new-age cloud-based software crushed the barriers caused by the traditional on-prem software applications. Now, what does the term cloud actually mean? It essentially means the entire Internet – A global network connecting millions of computers. So, cloud computing would refer to internet-based computing, where different services are delivered to an organization through the internet.
Why are businesses aiming a Business Process Transformation that is leaning heavily towards cloud computing? The concept of cloud computing has gained popularity predominantly because it focuses on maximizing the effectiveness of shared resources. Cloud infrastructure is not only shared by multiple resources, they are also dynamically reallocated per demand, rather than investing a heavy ransom amount in deprecating dedicated hardware, customers can adopt a pay per use model. This avoids the necessity to spend on licence purchase, infrastructure arrangements when new software is procured. This culminates to the benefit that moving to cloud is not only cost effective, but also faster.
The benefits of cloud computing also extend to easy installation. Due to this there is reduced IT management effort and employees can focus more on core activities that make a difference to their organization’s productivity. As the applications can be accessed virtually from anywhere, it gives the organization the benefit of optimal utilization of their resources who are on the go.
Also Read: 5 Steps to Workflow Automation
Teamwork or collaboration is made easy with cloud based software. Teams sitting across different geographical locations can easily access the same application and share their data and results with greater ease which earlier was possible only for systems connected in the same network. The pain of uploading and downloading documents for verification is reduced as all the data is shared in the cloud and accessible to all with greater ease.
Yet another term which is increasingly popular while considering Business Process Transformation (BPT) is SaaS which means using ‘Software As A Service’. Though the terms ‘Cloud Computing’ and ‘SaaS’ are used interchangeably sometimes, there are some clear distinctions between these two. In the Saas Model, centrally hosted software is licensed on a subscription basis and is accessed using a thin client or web browser. As the definition suggests, in SaaS, users are limited to using the features and capabilities of the centrally located software, but in the case of ‘Cloud Computing’ users have the option to customize or build an application that suits your need as in the case of ‘Cloud Computing’ users are given access to a shared environment. But in the case of ‘SaaS’, users are given access to application in the ‘one-size-fits-all’ approach. In ‘Cloud Computing’ you can increase or decrease the resource and cost based on the demand. Whereas in ‘SaaS’, the functionality offered tend to be fixed as you set fee per user, per month basis.
‘Cloud Computing’ helps to keep your business in pace with the rapid evolution and keeps you digitally connected with your employees and customers. Cost reduction may be one of the several benefits offered by Cloud Computing but organizations that have moved to cloud continue to stay with this technology as utilising the true potential of the agile delivery model can help organizations to transform their business completely.
No wonder Gartner, Inc. has named cloud as one of the top 10 strategic technology trends for 2015 and this is expected to have a significant impact on organizations in the next 3 years. According to Forrester Research, the public cloud market is estimated to reach $191 billion by 2020. Such is the expected growth of the ‘Cloud Computing’ technology.
Till the year 2012, businesses were moving towards the cloud technology mainly because of the cost efficiencies, later it was realised that speed to adoption to the technology is yet another reason why businesses are moving towards cloud computing. Other notable advantages of the cloud technology are that they improve alignment with customers/partners, assist in development of new business models and also provide faster time to market. With these advantages in place, Cloud enables organizations to be more quick in responding to the changing business needs and supporting innovation has become much more feasible than before as it is not required to invest more on the technology infrastructure.
Cloud technology can be used in different lines of business, starting from retailers and restaurants to hospitals and information technology. Workforce mobility has been possible with the advent of cloud. This has resulted in increase in employee productivity and employee satisfaction and there by employee engagement with the organization. With the help of Cloud technology organizations can maintain and analyze massive amounts of data.
Now that we have seen all the advantages of adopting the cloud technology, there are also a few challenges in moving to the cloud. The first and foremost issue most organizations are facing are data loss and privacy risks and the next issue is the repetitive cost. Yet organizations are moving to the cloud technology as their advantages outweigh the challenges. Organizations need to think of ways to effectively optimize their investment made in the cloud computing technology and how best they can minimize their risk exposure.
Given all the benefits of cloud based software for moving to ‘Business Process Transformation’, try ‘cflow’ to start automating your business today. ‘cflow’ is a cloud-based software, you do not have to worry about the servers, infrastructure and software upgrades. You don’t have to worry about your data safety and security. All communication is encrypted and your entire data is backed up. Start automating today by trying cflow for FREE and let us know your feedback.